The Kenya National Bureau of Statistics (KNBS), the country’s official statistics agency under the Ministry of National Treasury and Planning, plays a critical role in collecting and disseminating data that informs national development strategies. As part of its mandate, KNBS conducts the National Population and Housing Census every ten years. In preparation for the 2019 Census, the organization aimed to modernize its pre-enumeration process by transitioning to a more efficient, digital workflow. 

The Challenge: Modernizing Field Data Collection 

KNBS previously relied on manual methods, including pen-and-paper data collection and handheld devices, to gather information on households, homesteads, and key village landmarks. These traditional methods were not only time-consuming but also susceptible to inaccuracies and data loss. Additionally, processing the collected information required substantial manpower and lacked real-time insights for management, which hindered timely decision-making. 

The Solution: ArcGIS-Powered Field Operations 

To overcome these challenges, KNBS collaborated with Esri Eastern Africa to implement a suite of ArcGIS tools that would support its data collection, processing, and reporting needs. The deployment included: 

• Survey123 for ArcGIS, a mobile, form-based data collection app that enabled field staff to capture accurate information efficiently, even in offline environments. 

• ArcGIS Online, which provided centralized cloud-based data management and sharing capabilities. 

• Operations Dashboard for ArcGIS, which offered real-time monitoring and visual analytics for project supervisors and decision-makers. 

This integrated approach allowed KNBS to replace manual workflows with a streamlined, digital solution that enhanced operational efficiency and data accuracy. 

The Impact: Improved Accuracy, Efficiency, and Oversight 

The adoption of ArcGIS technology led to significant operational improvements. Over 400 field officers actively used Survey123 during the pre-enumeration project, benefiting from built-in validation checks that reduced data entry errors. The secure login system enhanced data security, while managers could monitor field activities in real time through the Operations Dashboard. 

Additionally, KNBS staff reported improved capabilities in producing interactive maps, which supported the identification and verification of locations being visited. With access to more variables from the data dictionary, field teams were able to make informed decisions more effectively. The transition also streamlined data processing and dissemination, enabling faster turnaround times and broader public access to information through interactive, online platforms. 

Looking Ahead 

KNBS’s implementation of the ArcGIS platform has demonstrated the value of geospatial technology in large-scale national initiatives. By digitizing field operations and enabling real-time data access and analysis, the agency significantly enhanced its ability to manage and share critical population data. The success of this initiative serves as a model for other public sector institutions seeking to modernize their data workflows and improve service delivery through GIS. 

Disclaimer: This case study was originally published by Esri. View full Article here: https://www.esri.com/content/dam/esrisites/en-us/media/pdf/KNBS_Case%20Study.pdf